Thanks to Microsoft’s evolution into being provider of cloud-based applications, you’ve likely heard of Microsoft Office 365.

There are many reasons why your business should use it instead of the more-familiar on-site version of this suite of office tools. It offers many easy features for collaboration, making on-site and cloud-based backups, and more.

Here are some of the top things that make that monthly or annual subscription fee worthwhile:

It’s the Office Suite Everyone Knows

Programs like Word, PowerPoint, Excel, Outlook, and others have been around for years – and despite now being referred to as “apps,” they haven’t been changed much in their new Office 365 iteration. This makes it so that there is usually no need for extensive training in order to reach full speed. That said, there are many new features that make them better than previous versions.

It Combines the Benefits of the Cloud with Local Installation

When Office 365 is downloaded, its apps are installed directly onto the receiving machine. This makes it so that you don’t need an internet connection in order to do your work. Being connected adds functionality, but it won’t be a catastrophe if you find yourself somewhere with no connectivity or your main office’s ISP goes down for a while.

When you are connected, you’ll find several added benefits. With the 2016 version of Office 365, you and your employees can collaborate in real time. Whenever anyone changes a document, the changes will appear on all of your computers with no need to hit refresh. Another benefit is the ability to upload to and download from OneDrive, Microsoft’s remote storage facility.

Expanded Communications Features

One of the new features of Office is Skype for Business. This is meant to improve communications within your company. With it, you can receive, send, and route video calls, instant messages, and voice calls over any internet-enabled device anywhere in the world. It’s a great feature for any company that has a distributed workforce. You’ll also love it if your company is typically office-based but occasionally sends reps to trade shows and other events. Keeping in touch with the home base has never been easier!

Excellent Reliability

Microsoft’s massive financial resources allow it to support its cloud-based software with redundant enterprise-grade servers situated in top-notch data centers. This makes it so that the cloud-based aspects of your Office 356 installation will almost surely stay functional at all times. In fact, Microsoft is sure of this – so sure that its service level agreement calls for the refund counter to start ticking immediately if it ever goes down! Thanks to this level of Microsoft Office support, there’s a clear advantage to choosing this productivity suite.

You Get Free Upgrades

Locally-run software typically comes with agreements that let you get minor updates for free, but there’s usually a charge for major ones. With Office 365, you don’t have that limitation – all updates are free, even ones that take it to a new full version! In fact, Microsoft just released Office 2016, and all it takes to upgrade from the prior 2013 version is clicking the agreement button and waiting about five minutes.

These are just some of the reasons that it’s worth it to switch to Office 365, either from an older version or from a different productivity suite. Overall, the cloud version has exceeded expectations in many ways. It’s easy to install, easy to use, reliable, and combines the best of offline and online functionalities. On top of that, it adds new communications features that eliminate many of the hassles associated with older methods.

To learn more about upgrading to Microsoft Office 365 or otherwise improving your company’s IT situation, just contact us. We provide Microsoft Office support and IT management for companies like yours.

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