Have you found yourself asking What is Office 365? With Office 365 gaining so much popularity recently many organizations have at least thought about or considered a move to Office 365. The move can be a complex and time consuming task, but before going down the path of an Office 365 migration, it is important to know exactly “what is Office 365” and what benefits it can offer your organization.
Office 365 is Microsoft’s cloud based subscription service, offering organizations access to features such as hosted email through Exchange Online, access to Office applications through the Microsoft Office suite and other collaboration services such as Teams, SharePoint, OneDrive storage and more. All this with the added benefit of access any where on any device.
What is Office 365 and how can it benefit my business?
1. Exchange Online
The highlight of the Office 365 suite and the main reason most organizations will look to sign up is the hosted email service through Exchange Online. This is essentially a cloud based version of a Microsoft Exchange server, providing access to email, calendars, contacts, and tasks with up to 50GB of storage for each mailbox.
With Exchange Online you get the features of a powerful email service built on the industry leading Microsoft Exchange platform but without all of the hassle of setting it up, keeping it updated and secure, and providing ongoing support and maintenance. Since it is hosted in the cloud, Microsoft take care of all of this for you. This can mean a huge saving in time and money for you and your organization both in the initial setup and ongoing maintenance.
Exchange Online provides a range of security services designed to keep your organization’s data and emails safe and secure. All Exchange Online subscriptions provide out of the box spam and cyber security protection for all incoming and outgoing emails. Microsoft ensure that your data is safe and secure while located in their data centers through encryption and providing encryption while emails are in transit between you and Microsoft.
Exchange Online makes accessing your email, calendar and contacts easy by providing access from virtually any device. If you are already using Microsoft Outlook through Windows or Apple computers then connecting to Exchange Online is quick and easy, otherwise access is available via almost all smartphones supporting ActiveSync (iPhone, Android, Windows and Blackberry) as well as through most Web enabled devices using a supported web browser to connect to Outlook Web Access.
2. OneDrive for File Storage
OneDrive is a great place to store all your files and share folders with your colleagues. You can sync your data to your desktop and you can access it from your mobile devices and computer. OneDrive comes with 1TB of storage which is plenty for most people.
3. Teams for Collaboration
Microsoft Teams is the hub and spoke of collaboration for users who use Office 365. You can chat with your colleagues and collaborate with people both inside and outside of your business who are working on the same project. You can collect data in folders which are stored in SharePoint and you can communicate easily with any of your devices.
4. Desktop Versions of the Microsoft Office Suite
With an Office 365 subscription you also have the option to add access to the full Microsoft Office suite (Word, Excel and Powerpoint). If you and your organization are already familiar with and using these applications throughout your organization, this could be another huge benefit. You will always have access to the latest versions of the Office applications, as well as the benefit of being able to install up to 5 copies of Office per user. This is ideal for staff with multiple devices or who want to have access from their all of their computers.
5. Microsoft Azure
Office 365 provides free access to Microsoft Azure Active Directory. This allows you to centralize the management of your organization through a directory structure so you can have better control of your users and their devices. With Azure AD you can manage (add, update and delete) users and groups, register devices, enable single sign-on to certain apps and Windows 10 devices, and more. For larger organizations, paid versions of Azure AD are available for even more features and functionality and further integration with other Microsoft Azure services.
6. Microsoft Intune
Microsoft Intune is a new add on feature that provides your business with the ability to secure and control company data through rock solid security policy’s. There are both mobile device management features for devices owned by your business and mobile application control that forces cyber security control over applications and data in BYOD environments.
Now that we have answered your question “what is Office 365” do you need it for your business?
Speak to the experienced team at Stanfield IT on 1300 910 333