In life, you want every advantage you can get.
We can’t help with everything, but we do have five ways Google Apps for work can improve your business productivity by increasing your employees’ efficiency and engagement.
5 Tips for How Google Apps For Work Can Improve Your Business Productivity
First Tip: Communication.
A team that communicates effectively is a team that increases its productivity. As most of us know, collaboration occurs best when communication obstacles are removed from the scenario. Without having to hit send, or customize a sign off, or elaborately attach documents and video, team members are free to communicate openly and easily.
Google’s Hangout app is a means to remove communication obstacles. With Hangout, collaboration and creativity aren’t stunted by technology, but rather are enhanced.
When using the app, team members enter a real-time collaborative zone. Anyone who has used a chat function, will be able to adjust to the app. Think of it as a chat room with extra options including:
- document sharing
- real-time feedback and collaboration
Using Google Hangout for work is far from simply hanging out. The service acts as a real-time collaborative environment that any team member can access from anywhere.
Second Tip: Cross-Platform Functionality
As mentioned above, any team member can access Google Hangout, which means they can access the app from whatever device they are using – a laptop, a tablet, a PC or a smart phone. In other words, Google Apps for work have cross-platform functionality. And not just Google Hangout but other apps in the suite such as calendar, Gmail, Google Drive and Google Play for Work.
Employees access Google Apps for Work through the Chrome browser which can be installed on any device. Once Chrome-enabled, team members can use any app in the suite to productively get work accomplished.
Third Tip: Security
Some users get nervous when they consider the possibility of storing, and then losing, every bit of information in the cloud. In an increasingly cloud-based, server-less business world, this fear must be eradicated.
Google developers understand this (somewhat irrational) fear and responded by creating Backupify, a cloud-based security back up system for every bit of data, communication, clip, and whatever other digital byte you need stored.
Fourth Tip: Efficiency
When employees are using the same apps for work that they use on their own time, their efficiency increases because they don’t need to switch gears when accessing information.
Rich Rao, Google’s head of global sales for Google apps, had this to say about Google Apps for Work:
“We are in a unique position, in that our consumer usage inheritance makes this actually better for us,” he said. “Because we’re talking about the same tools that people are using in their personal lives: Gmail and Drive and Docs. And so when they come into work, it’s the same tools.”
Fifth Tip: Mobility
For another example of Google Apps for Work’s accessibility, consider how well the apps comply with the mobile technology already in use by various team members and employees.
One user provided an example of how easy and convenient it was to access Google Drive via her smart phone. She was able to pull up a document, make edits and then seamlessly send that document to view, in real-time, to a colleague who needed it.
Google Apps for Work increase business productivity in a number of ways but perhaps the most important manner in which it increases productivity is the familiarity employees have with the apps and their willingness to transfer their knowledge of the apps from personal to professional use.
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