The pros and cons about hot desking come down to whether you’re a stickler for assigned seating, or prefer a more mobile workforce. If you’ve never heard of hot desking, it’s a process where employees freely roam around the office using their mobile devices. This works through a BYOD (Bring Your Own Device) policy you may already have in place.
Perhaps you’ve already let employees work from home through your BYOD plan. However, you may need your employees to stick around the office for a while as you work on a major project.
Whether you do hot desking or not depends on the type of business you have and your personal philosophy. One thing that’s true is sitting for long hours can cause major health problems over time. When you place this in context, it’s always better to let your employees move around.
Still, you may need to have your employees in assigned places part of the time. With that in mind, there’s plenty of pros and cons for hot desking to consider before you make any decisions.
Encouraging More Communication
One of the strong pros of hot desking is letting people move around the company building nurtures more communication. While this may not work for all companies (especially if workers need concentration), allowing employees to communicate with one another is important for group efforts.
Since some businesses take on large projects to get a leg up on competitors, having employees freely work together is a major accomplishment. The great thing is that when using well-managed mobile technology, phone calls can still be taken.
Plus, when you have managed services in place, security can enable safe entry of data while sharing ideas.
Getting to Know Other Employees
You can extend the communication benefit above through employees meeting others in the office and learning what they do. Rather than staying in their cubicles all day, having employees move around and interact with various departments can enhance the collaboration process.
Experts on hot desking note this can help alter perceptions in the workplace and break down office hierarchies. It also helps get a more collective view of your company’s goals. When you can get everyone in concert about a significant project, you’ll get it completed faster.
Letting Employees Choose Where They Work
Even if you let employees work at home, you’re still giving them the freedom of choice. Nevertheless, when you need them on-site, hot desking lets them choose where they want to spend their workday.
Assigned seating can send an employee to a place they don’t like, which only leads to depression and productivity problems. Let your employees pick their prime work spot. They may pick a location where they hardly sit at all to keep physically active.
The Down Sides of Hot Desking
Those who write regularly about hot desking note the concept doesn’t always work well with older employees. The latter has had years of standard assigned seating and may feel disorganized not having a consolidated workstation.
Younger employees are mostly a different story, though not always. Some may feel they can’t personalize their work area or hone in on an office identity. You may even feel like your office lacks personality without having employees staying in specific departments.
Another problem is you may have temptation to remove all seating in your company if employees always stay on foot. Someday, this could bring an embarrassing situation when visitors have no place to sit down.
Even so, hot desking brings myriad health benefits and variety in many industries.
Let us help you manage your technology while using hot desk setups.