It’s moving day, and you’re about to start business in a new corporate office. The question is – do you have a contingency plan for your business move?

Even the most well-planned office set-up can present problems. What would you do if an essential business tool or connection wasn’t ready, and your team couldn’t start work? How many productivity hours would be wasted if systems were slow or went down altogether?

Getting your new office up and running as swiftly and smoothly as possible is the goal. So consider this checklist when making a contingency plan:

Consider a secondary Internet link
Installing a secondary Internet link is cheaper and faster to setup – and provides backup connectivity if you need it. Consider whether you will keep the link installed, to guard against future outages. If so, what devices will you need to seamlessly switch users over to the secondary link without any disruption to their work or the need for a technician to manually switch it over?

For smaller businesses, a 4G connection or multiple 4G hotspots might be a viable solution. However, this may not be realistic for bigger businesses.

Choose a hosted voice solution
If you have to delay the move or the phone line installation is late, a hosted voice solution can be incredibly helpful. It doesn’t require any dedicated phone lines, so staff can simply plug in their desk or soft phones in anywhere in the office or at home and keep working.

Hosted voice solutions are a very viable solution and can certainly make your relocation simple and seamless, especially if you already use a hosted voice solution before moving offices.

Store services and data in the cloud
It isn’t just the furniture, connections and staff that need to move into a new office. What will happen to all those services, applications, and data stored on individual computers?

It’s worth taking the time to move all data and services to a cloud-based system, or to an external data centre. This will take some pressure off the new office setup and allow users to work remotely. And after the move, providing anywhere anytime access to information in the cloud or offsite will empower your team to continue working when and where it suits them and the business.

Taking the time now to anticipate delays and hiccups can make your big business move smooth and relatively stress-free.

Need expert advice to set up your business IT?
The Stanfield IT team can help, chat to our friendly team today.