Have you ever been in a situation where you needed a document or a photo and not had access to it because it’s stuck on the server at the office or on your laptop at home?

Google Drive makes all of your files and documents available to you wherever you are no matter which device you are on instantly.

What is Google Drive?

Google Drive is a file storage, synchronisation and sharing service. Google Drive is part of a suite of cloud based applications called Google Apps for Work.

Google Drive has a productivity suite built in that allows users to edit and collaborate live on documents, spreadsheets and presentations with other colleagues. This is known as Google Docs.

As of October 1, 2014 Google Drive had 240 million active users, which had an increase of 50 millions users in just one quarter.

Google Drive makes your files accessible across all of your devices such as computers, tablets and mobile phones. Giving you easy access anywhere any time.

How does Google Drive help you?

Google Drive can be setup and installed on your computer Mac or PC and it will synchronise your files and documents to your computer, it looks like just another folder in Explorer or Finder. Although it isn’t just another folder. As soon as you make a change to a file, add or delete a file Google Drive will synchronise the change with your Google Drive account in the cloud.

You can access all of you files and documents though the Drive apps on your smart devices or through a web browser securely from any device with an Internet connection.

In summary Google Drive helps you by making your data available where you are and where you want access to it.

What are the benefits of Google Drive?

There are many benefits when using Google Drive but here are the top 3.

  1. Your data is always in sync across all of your devices. Say you make a document at the office on your Mac and save it in Google Drive. When you are out at a client site later that day and you need access,  It will be available from your tablet or smartphone automatically though Google Drive.

  2. When you save your data in Google Drive it is automatically backed up by the sheer nature in the way Google Drive works. If you computer crashes you haven’t lost your data and it’s instantly available from any other device.

  3. Most email systems have restrictions on the size of a file you can send, usually about 25MB. Google Drive lets you send much bigger files via a link in Drive.

Is Google Drive secure?

Google have all sorts of certifications by external companies to prove they comply with different security standards. They use a number of different methods to prevent unauthorised access to a Google Drive account and Google are one of the most secure cloud providers available.

If you want to make sure your account is secure check out this great link by Google there are many measures you can take to keep your data safe.

At the end of the day how safe is your data when it’s only stored on your computer or server, what measures have you taken to ensure it’s safe? What is your contingency plan? Google Drive can form part of your contingency plan.

Google Drive is built for businesses

Google Drive is built for business from the ground up. There are many controls in admin console. Google Apps for Work Unlimited is literally that, unlimited storage! This means you can store and sync huge amounts of data if you have it. You can selectively sync only the data you need to your computer or you can setup a server or NAS to sync huge amounts of data shared with your colleagues.

Need help with Google Drive?
Speak to the experienced team at Stanfield IT on 1300 910 333