A suite is a set of integrated programs, so G Suite is a suitable umbrella name for Google’s business, collaboration, and productivity tools. The suite of programs in G Suite includes the popular Gmail platform as well as tools to manage contacts, documents, calendars, and more.
While the G Suite name is relatively new, the suite of products it refers to is not – it used to be called Google Apps for Work. Basically, it is a range of cloud-based tools suitable for businesses and organizations of all sizes.
As it is cloud-based, there is no software to install and no specialist equipment is required. You don’t need to spend excessive amounts of time or money configuring or managing it – all you need is internet access, and G Suite will be available on your device, whatever device that is.
Even though it is based in the cloud, it comes with robust and well-tested security. In fact, it is an enterprise level security so it offers maximum protection for your communications as well as the most sensitive of documents.
G Suite Helps You Communicate
Gmail is at the center of G Suite’s communication tools. It is one of the most widely used email platforms in the world and comes with probably the best spam filtering abilities of any other email provider.
You can get unlimited email storage with Gmail in G Suite and you can use it with your domain name, i.e. email@example.com.
There are easy-to-use apps for your phone, plus you can access your emails while you are offline. It is also integrated with other G Suite tools.
If you need real-time communication by text, voice, or video, you can use Hangouts, another tool in G Suite.
Store Everything in G Suite
Everything in G Suite related to your organization, including emails and documents, is stored in Drive. This is a cloud storage tool that allows you to access any document, file, or email in G Suite from anywhere, on any device.
It is not just limited to G Suite documents, however – you can store anything in Drive, including images and videos.
Collaborate with your Team
G Suite’s document creation tools work on a similar basis to the Microsoft Office suite of products.
- Docs is a word processor
- Sheets is a spreadsheet
- Slides is a presentation creator, similar to PowerPoint
These applications are in the cloud so there is no need for software to create the documents or view them. You can give people read-only access, or you can allow them to collaboratively edit. All changes are tracked so you can monitor the progress of your documents.
Hangouts is also a useful tool for real-time collaboration. You can share files, collaboratively work on documents, share your screen and more during group text, voice, and video chats.
Firstly, everything related to your organization’s G Suite account is managed from your admin console. It is easy to navigate and use so completing tasks, like adding a new email address or checking a security setting, is quick and painless.
In addition, G Suite’s calendar provides a full range of organizational tools. It syncs seamlessly across devices, plus you can share calendars with other members of your team. It is also quick and easy to send your contacts invitations to meetings and other events.
Finally, the Vault gives you more control over the emails sent and received by your organization. In particular, you can store and search through all emails and chat messages.
For many businesses, G Suite contains all the productivity tools they need. As it doesn’t need any specific IT infrastructure, it is also one of the most cost-effective options available.
Considering G Suite for your business?
Speak to the experienced team at Stanfield IT on 1300 910 333