Even with the most robust private cloud – if your IT and employees do not know how to effectively and securely utilize it, then it will be in a constant state of compromise.
It’s important to convey the importance of data privacy and protection to your employees. Here are 10 Ways You Can Improve Data and IT Security.
No one in your organization will be cognizant of data breaches, security, privacy policies, and the importance of intellectual property if they are not savvy to it. You can help rectify this by requiring seminars that underline the value of data protection.
Many employees and workers start to care about data breaches when it actually happens – but by that time, your reputation has been ruined and your clients are running to your competitor’s arms. Your seminars should teach how to prevent data breaches and how it directly impacts everyone’s role in the organization.
Your employees should be able to think like an attacker when it comes to security. It’s outside of utilizing “best practices” when it comes to dealing with your company’s IT structure. It’s about quickly nullifying opportunistic attackers, quickly being able to prevent information leaks and repelling practices that can be easily used to gain unauthorized assess to company information.
Here’s 10 ways that you can improve the IT security of your business and to help facilitate a more cognizant workforce that understands the importance of it.
1. Install updates and patches on a regular basis. The IT infrastructure will have several software including private clouds that would need to be regularly updated. These regular updates install patches that will prevent data breaches. Each update will include pieces of coding or a complete suite of software that will emphasize the importance of data security.
2. Use software that will protect data. If you have a private cloud, then it should also be bundled with an antivirus software that will protect incoming and outgoing information. There should be a dedicated window of time where servers and private clouds are scanned. Antivirus and anti-malware software should also vet incoming information before using valuable bandwidth inside of your company servers.
3. The password is your first protection gateway. Most employees are cognizant about strong passwords and how it can circumvent data breaches. But what exactly is a strong password? A strong password has several characters that include upper and lowercase letters, symbols, punctuation marks, and integers. Also, create unique user accounts to reduce exposure to sensitive information.
4. Backups should be the backbone of your IT department. A comprehensive backup will enable you to restore your servers and clouds in the case of a data leak. Parts of your IT set up should constantly take “snapshots” of your programs and applications. These quick backups will allow you to instantly restore pieces of information. A full, comprehensive a backup of your IT infrastructure should be done on a regular basis as well.
5. Be safe when using email and The internet. There are many viruses and phishing attempts when it comes to opening and dealing with email. Your organization should be using a dedicated corporate email systems that understand the importance of security. Teach employees to avoid incredulous websites that do not use HTTPS. HTTPS use encryption when a connection is made between a computer and a website.
6. Do not use WEP Wi-Fi networks. WEP Wi-Fi networks are easily hacked. Your corporate network should utilize WPA/WPA2 encryption, which is far stronger than WEP.
7. Do not allow unauthorized access to private computers. Don’t leave private computers that act as the access point to your private clouds open to unauthorized use. Dedicated employees should have acceess to private machines – and even in this case, it should not be untethered. Software should be installed on private computers to monitor usage and to analyze incoming and outgoing information.
8. Firewall should be installed on employee computers. A robust firewall should be installed on computers to monitor data packets. A comprehensive firewall will know when a piece of software has gained unauthorized access to the corporate Wi-Fi or has completed a task that it hasn’t been authorized to do.
9. Do not recycle passwords. Usernames and passwords should always be unique since many hackers will note if a particular username or password is commonly used within your organization.
10. Inform your employees and IT support about the newest hacking trends. An informed workforce will be able to pinpoint and prevent a potential disaster. Your IT support should convey trends in computer viruses, malware, and breaching techniques that are used by hackers.
To learn more about protecting sensitive client and company information, contact us.