An important part of setting up the perfect business office is ensuring that it meets your IT needs.
Given how heavily the workforce relies on technology, you don’t want to make mistakes that will compromise your ability to operate efficiently and save money and time.
The following are our 10 IT tips to setting up the perfect business office:
1) As much as possible, save things digitally. You can cut down on the clutter in your office by saving files and other data digitally, instead of devoting shelves, drawers and cabinet space to storage. IT experts can help you find the best ways to keep your data secure, well-organized and easily retrievable.
2) Organize your cables. Cables from computing devices and other machines can make a mess of your office if they don’t follow an optimal layout. You don’t want people tripping on computer or printer cables. And you don’t want a tangle of wires overtaking the surface of your desk. Optimizing your cable configuration will ensure that your office is neater and that the cables themselves are better protected from wear and tear. Furthermore, if you keep your cables well-organized, you’ll have an easier time replacing them or moving them whenever you need to.
3) Regulate the office atmosphere. Adequate ventilation, well-regulated humidity levels, and proper temperature control are important not only for your employees, but for your computer hardware. You’ll reduce the chances of your computers overheating or experiencing other problems involving temperature, dust and moisture levels.
4) Set up reliable and secure Wi-Fi. This will give employees and visiting clients greater flexibility for where to work and what devices to use, particularly if you have a Bring Your Own Device (BYOD) policy in place. Enlist IT support to ensure your Wi-Fi security is strong enough to protect against unauthorized and potentially harmful use.
5) Find ways to save on energy bills. Get only the equipment that you need and make sure it operates efficiently.
6) Keep your IT information organized. This includes manuals, passwords, and other documentation. For example, when it comes time to upgrade a program or a piece of equipment, clear documentation will help make the transition smooth. It also helps if you encounter difficulties; IT support personnel will have all the information they need to address the problem.
7) Don’t overload outlets. You’ll reduce the chances of a fire or a piece of equipment malfunctioning if you use your outlets properly. (For additional information on maintaining a safe work environment, consult this office electrical safety fact sheet.)
8) Keep your work spaces clean and free of dust. Pieces of equipment will generally last longer if they aren’t burdened by food stains, spills and dust build-ups. A clean office environment is also less attractive to pests that will make your employees uncomfortable and potentially damage your hardware. Cockroaches, for example, can love living inside computer keyboards, and rats and mice might chew on cables.
9) Organize the desk areas for maximum comfort. Your employees will work more efficiently and with greater comfort if they don’t have to hunch over their computer screens or hold their bodies at an awkward angle when they’re typing.
10) Choose the best equipment possible. Buying high-quality equipment will save you money in the long run. The devices will last longer; you won’t have to replace them as frequently. It’s also crucial to avoid wasting money on equipment you don’t need. You don’t want to spend thousands of dollars on something only to find out that it doesn’t suit your office environment.
Don’t hesitate to contact us for additional advice on setting up your ideal business office. We’ll help you come up with effective solutions tailored to your specific business needs.
Need help with your IT?
Speak to the experienced team at Stanfield IT on 1300 910 333